Bottlenecks in HR management
01
Attendance data is scattered across many places
Attendance data from fingerprint, face recognition, paper records or team leaders → hard to consolidate and error-prone.
02
Payroll is still done in Excel, with many manual entry steps
Time-consuming, with processing bottlenecks of 3-7 days every month.
03
HR and Production work in silos
Pay is not automatically linked to production performance and output → no visibility into productivity by line or by worker.
04
Overtime and leave tracked manually on paper
Manual paper processes are error-prone and cause misunderstandings and complaints about pay and benefits.
05
Software that only handles office attendance and payroll
Does not support factory specifics (shifts, output, operations…).
06
No real-time reports
Managers lack detailed and summary figures to make fast, accurate decisions
Save 70% of the time
70% less time spent processing leave/OT and payroll.
Over 90% fewer errors
Automation cuts manual data entry and payroll errors by 90%.
10~15% higher efficiency
Digitalized request, approval and payroll processes. Instant data.
Lower operating costs
Fewer data-entry staff. Fewer payroll complaints
Transparent & professional
Every piece of information follows a process, has a history and is traceable
Leave - overtime - centralized employee records
Create and manage all types of leave flexibly; track annual leave, allocated leave and accrued leave.
Full management of all overtime types.
Employees just submit a request and the system automatically classifies OT according to the rules: 150% – 200% – 300%.
Multi-level approvals, with a clear status: approved – pending – rejected.
Supports bulk approval to save managers time, especially in companies with a large number of employees/workers.
Create departments and org charts and assign staff by function and role.
Store employment contracts and track their status: active, expiring soon, expired.
Multiple attendance methods
Attendance data from time clocks is integrated and synchronized with the Smart HRM software quickly.
Full support for: fingerprint - face recognition - QR code - Timesheet Kiosk.
Automatically synchronized with the HR software as soon as employees clock in.
Visual, instant attendance reports for supervisors and HR.
Eliminates errors and fraud in attendance hours.
Overtime and leave requests via the Timesheet Kiosk
Completely replaces paperwork. Digitalized request and approval process.
Workers register themselves, or team leaders register overtime or leave in bulk quickly for the whole team using a QR code or RFID card.
Notifications - request approval - recording are processed automatically with real-time status updates.
All overtime/leave records are stored in the system for automatic payroll calculation.
The kiosk runs on the factory's internal network, so employees/workers do not need a smartphone or a 4G/Wi-Fi connection.
Missed clock-in alerts and lets employees/workers look up their daily working hours at the kiosk.
Automated payroll
Digitalized payroll and approval process - transparent and accurate.
The system automatically consolidates attendance, overtime and leave data to calculate working time.
Supports many pay methods: by department, hours worked, sales, output, operation...
Multi-level payroll approval right in the software, from the preparer → HR manager → CFO → Board of Directors.
Payslips are issued automatically once approved and emailed to each employee/worker.
Flexible configuration of pay formulas and criteria to fit the specifics of each business.
Payroll integrated with production
The system is designed specifically for factories, linked directly to production data.
The system automatically pulls output and completion data directly from the production line, via production stations, QR codes, IoT and sensors on the shop floor, eliminating the need for HR to consolidate data manually from many separate reports and Excel files.
Pay is calculated based on the actual output, operations and completion level of each worker and each line.
The entire payroll calculation, checking and reconciliation process is automated → fewer errors, full transparency, fast and accurate pay for everyone.
Real-time reports
- Performance by line / team / worker
- Overtime, leave and absence charts
- Payroll summary reports
- Dashboards for supervisors and HR.
Seamless integration
- Integrated with the Manufacturing Execution System (MES), which records output.
- The Warehouse Management System (WMS) records completed receipts/issues.
- IoT/Edge (sensors - cameras - production lines)
Efficient investment, big benefits
Smart HRM turns every investment into growth. Are you ready to break through?
Operators
Fast clock-in – easy OT/leave requests – pay that matches the work done – transparent, no errors to worry about.
Less manual work and data entry; simple and easy to use, helping improve efficiency and accuracy.
Managers
Track staff & output in real time – fast approvals – less paperwork – optimized workforce scheduling.
Provides modern management tools with automated reports and instant data, helping the business make accurate decisions based on figures rather than gut feeling.
Board of Directors / Business owners
Transparent data – lower costs – higher productivity – risk control – fast, accurate decisions.
Scale up easily.
Khách hàng
Transparent HR – labor compliance – stronger reputation – easier to pass audit standards & win more orders
Why choose Smart HRM?
A modern technology platform with automated processes: every attendance – overtime – leave – payroll operation is simple and transparent.
A centralized, safe and secure Timesheet Kiosk
Attendance, overtime and leave requests are made at a Timesheet Kiosk located in the factory. Data is recorded centrally, securely and independently of workers' personal devices.
Payroll integrated with production
The system connects with MES/barcode/IoT to calculate pay based on actual output, operations and KPIs.
This ensures fairness and transparency and accurately reflects each worker's productivity.
Scales flexibly with your workforce
Runs efficiently for hundreds to tens of thousands of workers. Suited to growing businesses or those adding many new lines in phases.
An ERP platform that synchronizes many modules
The system integrates seamlessly with MES, WMS, HRM, Accounting and other ERP modules.
Data is end-to-end – no duplicates – no manual entry.
Reasonable implementation costs, optimized by phase
Costs suited to manufacturing in Vietnam, easy to roll out step by step.
Save on staff costs, reduce errors and improve operational efficiency → fast payback
+ 1000 Khách hàng
REQUEST A CONSULTATION/DEMO/TRIAL