Kick-off of an automated warehouse – production management project with QR codes, electronic scales and cameras for a food processing company
Recently, at the company's plants and livestock farms in Vinh Phuc and Quang Ninh, the project “Automated warehouse – production management integrating QR codes, electronic scales and cameras” was officially launched.
This is an important step in the company's comprehensive digital transformation strategy in food production and processing.
The kick-off ceremony was attended by the company's leadership, representatives of the plants and farms, the Sales, Production, Logistics, Quality and IT departments, and the consulting and implementation team. At the event, the parties agreed on the project's goals, scope and roadmap, affirming their long-term commitment to building a modern, transparent and efficient management system.
Project goals
The project is being implemented with the following key goals:
- Standardize and digitalize warehouse – production management processes from receiving raw materials and storage to production and finished goods.
- Automate data collection through:
- QR codes on lots, pallets, trays, crates…
- Electronic scales at weighing points to control actual weights.
- Surveillance cameras in key areas (warehouse, pre-processing, production, packing…)
- Strengthen traceability for every product lot, meeting the strict requirements of customers and regulators.
- Reduce dependence on manual records and scattered Excel files, limiting human error.
- Increase productivity and operational efficiency, optimizing costs and loss rates across the chain.
Implementation scope: from warehouse – farm – plant
The project will be rolled out in sync across:
- The company's two food production & processing plants in:
- Vĩnh Phúc
- Quang Ninh
- The livestock farm system that supplies raw materials to the plants.
The main processes within the project scope include (customized to the company's actual operations):
- Receipt – issue – inventory management of raw materials, semi-finished goods and finished goods.
- Management of cold storage and storage warehouses by zone, rack location, lot and pallet.
- Weight data recorded at electronic weighing stations linked directly to the system.
- Images captured by camera at weighing points, quality inspection points and production areas, linked to each lot or operation slip.
- Management of the production flow by order, lot and shift.
- Integration and management of QR codes on packaging, trays, crates and pallets for movement tracking and traceability.
The technology solution: connecting QR codes – electronic scales – cameras in one unified system
The heart of the project is building a centralized management system in which:
- Each lot of raw material / finished goods carries a QR code so it can be tracked end to end from the warehouse, through the processing stages, to finished goods.
- The electronic weighing stations are connected to the system, and weight data is pushed automatically, in real time, to help:
- Control weight variances between the norm and actuals.
- Minimize the risk of wrong entries, mixed-up numbers, and under/over weights.
- The camera system captures images at key points (receiving, shipping, weighing, production, packing…) to help:
- Increase transparency and safety.
- Support traceability when quality checks, complaints or audits require it.
All data is managed on one shared platform, creating a “digital picture” of the flow of materials and products across the entire warehouse and plant system.
Expected benefits for the company
Once the project is in operation, the company expects to achieve:
- Tight inventory control by lot, location and status; less uncontrolled loss and shrinkage.
- Greater accuracy in recording weights thanks to integrated electronic scales, supporting the calculation of loss rates, productivity and material usage efficiency.
- Fast traceability, with complete information from farm – warehouse – plant – finished goods, meeting quality inspection requirements and food safety regulations.
- Optimized operating processes, less time spent processing documents, and less reliance on paperwork, Excel, phone calls and “personal experience”.
- Data-driven management decisions, with instant reports on output, inventory, loss rates and productivity by shift/line/plant.
Commitment from leadership and the project team
At the kick-off, the company's leadership emphasized its determination to invest seriously in digital transformation, seeing the automated warehouse – production management project as an important foundation to:
- Raise management capability.
- Prepare for scaling up production in the future.
- Increase competitiveness in the domestic and international food markets.
The cross-departmental project team and the consulting and implementation partner committed to working closely together and following the roadmap, ensuring the system is deployed on schedule, on target, easy to use and suited to real operations at the two plants and the farms.
Final thoughts
If your business is looking for a similar automated warehouse – production management solution, contact SmartBiz. Our experts are ready to advise on an implementation roadmap that fits your plant and industry.
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